Overview

A bill credit note is issued by a supplier for the purpose of recording credit. For example, if a supplier was unable to fulfil an order that was placed by a business, or delivered damaged goods, they would issue a bill credit note. A bill credit note reduces the amount a business owes to the supplier. It can be refunded to the business or used to pay off future bills.

In the Codat API, a bill credit note is an accounts payable record issued by a supplier.

A bill credit note includes details of:

The original and remaining credit.
Any allocations of the credit against other records, such as bills.
The supplier that issued the bill credit note.

Data model

Field	Type	Description
id	string	Identifier for the bill credit note that is unique to a company in the accounting platform.
billCreditNoteNumber	string	Friendly reference for the bill credit note.
supplierRef	reference type	Supplier that issued the bill credit note.
totalAmount	decimal	Total amount of credit that has been applied to the business' account with the supplier, including discounts and tax.
totalDiscount	decimal	Total value of any discounts applied.
subTotal	decimal	Total amount of the bill credit note, including discounts but excluding tax.
totalTaxAmount	decimal	Amount of tax included in the bill credit note.
discountPercentage	decimal	Percentage rate of any discount applied to the bill credit note.
remainingCredit	decimal	Amount of the bill credit note that is still outstanding.
status	string	Current state of the bill credit note, either: `Draft` - Not yet confirmed in the accounting system `Submitted` - Confirmed and with an outstanding balance `Paid` - Allocated or refunded in full `Void` - Invalid or void
issueDate	string See date	Date the bill credit note was issued by the supplier.
allocatedOnDate	string See date	Date the bill credit note was fully refunded or allocated.
currency	string See currency	Currency of the bill credit note.
currencyRate	decimal See currency rate	Conversion rate between the currency of the bill credit note and the base currency of the company.
lineItems		An array of BillCreditNoteLineItems.
paymentAllocations		An array of CreditNotePaymentAllocations.
modifiedDate	string See date	Date the record was last updated in the Codat system.
sourceModifiedDate	string See date	Date the record was last updated in the accounting system.
note	string	Any additional information about the bill credit note.

Line items

Details of each line of the bill credit note.

Field	Type	Description
description	string	Friendly name of each line item. For example, the goods or service for which credit has been received.
unitAmount	decimal	Unit price of the goods or service.
quantity	decimal	Number of units of the goods or service for which credit has been received.
discountAmount	decimal	Value of any discounts applied.
subTotal	decimal	Amount of credit associated with the line item, including discounts but excluding tax.
taxAmount	decimal	Amount of tax associated with the line item.
totalAmount	decimal	Total amount of the line item, including discounts and tax.
accountRef	reference type	Reference to the account to which the line item is linked.
discountPercentage	decimal	Percentage rate of any discount applied to the line item.
taxRateRef	reference type	Reference to the tax rate to which the line item is linked.
itemRef	reference type	Reference to the item the line is linked to.
trackingCategoryRefs	reference type	Reference to the tracking categories to which the line item is linked.

Payment allocations

Field	Type	Description
payment
id	string
note	string
reference	string
accountRef	Reference type
currency	string See currency
currencyRate	decimal See currency rate
paidOnDate	string See date
totalAmount	decimal
allocation
currency	string See currency
currencyRate	decimal See currency rate
allocatedOnDate	string See date
totalAmount	decimal

🚧
Requirements for reference fields
The reference fields customerRef, accountRef, and taxRateRef are only populated if the corresponding data type has been synchronised. If you see null values for these fields, please complete a new sync for the corresponding data type. For example, sync the customers data type for customerRef.

Example data

{
    "id": "6a0e9dfb-87b0-47d3-aaaf-9753ae9e757d",
    "billCreditNoteNumber": "14763237",
    "totalAmount": 693,
    "remainingCredit": 693,
    "status": "Submitted",
    "issueDate": "2019-02-18T16:03:07.268Z",
  "note": "Track separately",  
    "currency": "USD",
    "lineItems": [
        {
            "description": "AcmeMagnet",
            "unitAmount": 25,
            "discountAmount": 0,
            "quantity": 4,
            "subTotal": 100,
            "taxAmount": 10,
            "totalAmount": 110,
            "itemRef": {
                "id": "3"
            },
            "taxRateRef": {
                "id": "6c88aff3-7cb9-4980-a3d3-443e72e02498"
            },
            "accountRef": {
                "id": "3f267b10-757d-44c0-bef9-20f70cc8fbe3"
            },
            "trackingCategoryRefs": [
                {
                    "id": "department_1",
                    "name": "ACMERockets"
                },
                {
                    "id": "costcode_2",
                    "name": "ACM2-ACMESigns"
                }
            ]
        },
        {
            "description": "ACMEDisintegratingPistol",
            "unitAmount": 25,
            "discountAmount": 0,
            "quantity": 3,
            "subTotal": 75,
            "taxAmount": 7.5,
            "totalAmount": 82.5,
            "itemRef": {
                "id": "3abf0883-03f7-44c6-bc15-1372522d25e1"
            },
            "taxRateRef": {
                "id": "6c88aff3-7cb9-4980-a3d3-443e72e02498"
            },
            "accountRef": {
                "id": "3f267b10-757d-44c0-bef9-20f70cc8fbe3"
            }
        },
        {
            "description": "ACMEWhippedCreamDispenser",
            "unitAmount": 52,
            "discountAmount": 0,
            "quantity": 6,
            "subTotal": 312,
            "taxAmount": 31.2,
            "totalAmount": 343.2,
            "itemRef": {
                "id": "3691f3d9-0ff7-4358-8a93-bed31c1b4b03"
            },
            "taxRateRef": {
                "id": "6c88aff3-7cb9-4980-a3d3-443e72e02498"
            },
            "accountRef": {
                "id": "3f267b10-757d-44c0-bef9-20f70cc8fbe3"
            }
        },
        {
            "description": "ACMEJetPropelledPogoStick",
            "unitAmount": 130,
            "discountAmount": 0,
            "quantity": 1,
            "subTotal": 130,
            "taxAmount": 27.3,
            "totalAmount": 157.3,
            "itemRef": {
                "id": "075410d4-7edc-4936-ba52-9e1e43cbe300"
            },
            "taxRateRef": {
                "id": "d606732b-db18-44d7-823b-7f15f42c32ea"
            },
            "accountRef": {
                "id": "3f267b10-757d-44c0-bef9-20f70cc8fbe3"
            }
        }
    ],
    "supplierRef": {
        "id": "67C6A7A1-5E84-4AC4-B950-24A114E379D0",
        "supplierName": "Chin's Gas and Oil"
    }
}

Bill credit notes

Overview

Data model

Line items

Payment allocations

🚧
Requirements for reference fields

Example data

Overview

Data model

Line items

Payment allocations

🚧Requirements for reference fields

Example data

🚧
Requirements for reference fields