Overview

Think of a credit note as a voucher issued to a customer. It is a reduction that can be applied against one or multiple invoices. A credit note can either reduce the amount owed or cancel out an invoice entirely.

In the Codat system a credit note is issued to a customer's accounts receivable.

It contains details of:

The amount of credit remaining and its status.
Payment allocations against the payments type, in this case an invoice.
Which customers the credit notes have been issued to.

Data model

Field	Type	Description
id	string	Identifier for the credit note, unique to the company in the accounting platform.
creditNoteNumber	string	Friendly reference for the credit note.
customerRef	reference type	Reference to the customer the credit note has been issued to.
totalAmount	decimal	Total amount of credit that has been applied to the customer's accounts receivable.
totalDiscount	decimal	Any discounts applied to the credit note amount.
subTotal	decimal	Value of the credit note, including discounts and excluding tax.
totalTaxAmount	decimal	Any tax applied to the credit note amount.
discountPercentage	decimal	Percentage rate (from 0 to 100) of discounts applied to the credit note.
remainingCredit	decimal	Unused balance of totalAmount originally raised.
status	string	Current state of the credit note, either: `Draft` - Not yet confirmed in the accounting system `Submitted` - Confirmed and with an outstanding balance `Paid` - Allocated or refunded in full `PartiallyPaid` - Allocated or refunded in part `Void` - Invalid or void `Unknown`
issueDate	string see date	Date of the credit note as recorded in the accounting system.
allocatedOnDate	string see date	Date on which the credit note was fully allocated.
currency	string see currency	Currency of the credit note.
currencyRate	decimal see currency rate	Rate between the currency of the credit note and the base currency of the company.
lineItems		An array of CreditNoteLineItems.
paymentAllocations		An array of CreditNotePaymentAllocations.
modifiedDate	string see date	Date the record was last updated in the Codat system.
sourceModifiedDate	string see date	Date the record was last changed in the accounting system.
note	string	Any additional information about the credit note. Where possible, Codat links to a data field in the accounting platform that is publicly available. This means that the contents of the note field are included when a credit note is emailed from the accounting platform to the customer.

Line items

Field	Type	Description
description	string	Friendly name of each line item. For example, the goods or service for which credit has been issued.
unitAmount	decimal	Unit price of the goods or service.
quantity	decimal	Number of units of the goods or service for which credit has been issued.
discountAmount	decimal	Value of any discounts applied.
subTotal	decimal	Amount of credit associated with the line item, including discounts but excluding tax.
taxAmount	decimal	Amount of tax associated with the line item.
totalAmount	decimal	Total amount of the line item, including discounts and tax.
accountRef	reference type	Reference to the account to which the line item is linked.
discountPercentage	decimal	Percentage rate of any discount applied to the line item.
taxRateRef	reference type	Reference to the tax rate to which the line item is linked.
itemRef	reference type	Reference to the item the line is linked to.
trackingCategoryRef	reference type	Reference to the tracking categories to which the line item is linked.

Payment allocations

Field	Type	Description
payment
id	string	Identifier of the allocated payment.
note	string	Notes attached to the allocated payment.
reference	string	Reference to the allocated payment.
accountRef	Reference type	The account that the allocated payment is made from or to.
currency	string See currency	Currency the payment has been made in.
currencyRate	decimal See currency rate	Conversion rate between the currency of the allocated payment and the currency of the company.
paidOnDate	string See date	The date the payment was paid.
totalAmount	decimal	Total amount that was paid.
allocation
currency	string See currency	The currency of the transaction.
currencyRate	decimal See currency rate	The conversion rate between the currency of the allocated payment and the currency of the transaction.
allocatedOnDate	string See date	The date the payment was allocated.
totalAmount	decimal	The total amount that has been allocated.

🚧
Requirements for reference fields
Reference fields are only populated if the corresponding data type has been synchronised. If you see null values for these fields, please complete a new sync for the corresponding data type. For example, sync the customers data type for customerRef.

Example data

[
    {
        "id": "0316bd24-8a01-4a3a-a0e5-a73f14ebcbec",
        "creditNoteNumber": "5239277",
        "customerRef": {
            "id": "b5511228-b9ef-4713-91b1-ad2cf60eadb1",
            "companyName": "Tool Hire Company"
        },
        "totalAmount": 550,
        "totalDiscount": 0,
        "subTotal": 0,
        "totalTaxAmount": 0,
        "discountPercentage": 0,
        "remainingCredit": 550,
        "status": "Submitted",
        "issueDate": "2018-03-28T21:28:58.249Z",
        "allocatedOnDate": null,
        "note": "ABC",
        "currency": "USD",
        "currencyRate": null,
        "lineItems": [
            {
                "description": "Anvil10000Lb",
                "unitAmount": 50,
                "quantity": 10,
                "discountAmount": 0,
                "subTotal": 500,
                "taxAmount": 50,
                "totalAmount": 550,
                "accountRef": {
                    "id": "3f267b10-757d-44c0-bef9-20f70cc8fbe3",
                    "name": null
                },
                "discountPercentage": null,
                "taxRateRef": {
                    "id": "6c88aff3-7cb9-4980-a3d3-443e72e02498",
                    "name": null
                },
                "itemRef": {
                    "id": "1",
                    "name": null
                }
            }
        ],
        "paymentAllocations": [],
        "modifiedDate": null,
        "sourceModifiedDate": null,
        "note": "More information available on request."
    }
  ]

Credit notes

Overview

Data model

Line items

Payment allocations

🚧
Requirements for reference fields

Example data

Overview

Data model

Line items

Payment allocations

🚧Requirements for reference fields

Example data

🚧
Requirements for reference fields