Sync for Commerce data model

Important configuration properties required to enable data synchronization

Company configuration

Field	Type	Description
companyId	uuid, read-only	Codat identifier for the company to which this configuration belongs.
accountingSoftwareCompanyName	string, read-only	Name of the company as recorded in the linked accounting software.
enabled	boolean	Whether synchronization is turned on or off.
schedule	See Schedule	Sync frequency and timing.
configuration	See Synchronization configuration	Configuration of sync accounts and grouping.

Schedule

Field	Type	Description
selectedFrequency	string (must appear in frequencyOptions)	Interval, from frequencyOptions, at which the synchronization should run.
frequencyOptions	Array of string, read-only	Valid options for selectedFrequency.
startDate	DateTime	Date on which the first synchronization starts. If no time is specified, the sync time is 00:00. The first sync runs in the first syncHourUtc after the start date. Attempting to queue a sync before the start date produces a 500 error. The synchronization start date can't be backdated.
syncHourUtc	integer	Hour of the day in which the synchronization runs. This is the earliest the synchronization can begin, but due to processing time it may not run exactly on the hour.

Synchronization configuration

Field	Type	Description
sales	Sales	Mapping configuration for sales data.
payments	Payments	Mapping configuration for payments data.
fees	Fees	Mapping configuration for fees data.

Sales

Field	Type	Description
syncSales	boolean	Whether or not sales data is synchronized to accounting software. This must be turned on to enable payments data synchronization.
accounts	Dictionary of AccountType to Account	Nominal account to push to for each type of sales data.
invoiceStatus	InvoiceStatus	Status invoices are raised as.
salesCustomer	SalesCustomer	Customer invoices are raised against.
taxRates	Dictionary of decimal to TaxRates	Mapping of numeric tax rates to rates defined within the accounting software. The key represents the numeric rate. For example, 17.5% tax is expressed as a key of "17.5".
grouping	Grouping	Specification of how sales data is grouped when pushing to accounting software.

Invoice status

Field	Type	Description
selectedInvoiceStatus	string	Chosen initial status for invoices created in the accounting software to represent sales transactions.
invoiceStatusOptions	Array of string, read-only	List of the possible initial statuses for invoices created in the accounting software.

Sales customer

Field	Type	Description
selectedCustomerId	string (must be an id contained in customerOptions)	ID of the chosen customer from the accounting software. The ID is linked to created invoices, which represent sales transactions.
customerOptions	Array of Options, read-only	List of possible customers from the accounting software.

Tax rates

Field	Type	Description
selectedTaxRateId	string (Must be an id contained in taxRateOptions)	ID of the tax rate selected from the taxRateOptions.
taxRateOptions	Array of Options, read-only	List of names and corresponding IDs for tax rates in the destination accounting package.

Options

Field	Type	Description
name	string, read-only	Display name of the option. In an HTML implementation, this must be contained in the body of an <option\> tag.
id	string, read-only	Identifier for the option which is posted back to the configuration. In an HTML implementation, this must be contained in the value attribute of an <\option> tag.
classification	string, read-only Only returned for Account options.	Type of the account, either nominal or bank.

Groupings

Field	Type	Description
groupingPeriod	GroupingPeriod
groupingLevels	GroupingLevel	Type of the account, either nominal or bank.

Grouping periods

The grouping period specifies the time interval at which to create invoices, and assumes that if this value is set, it is more frequent than the specified sync frequency.

Field	Type	Description
selectedGroupingPeriod	string (Must be contained in groupingPeriodOptions)	A single text value selected from the groupingPeriodOptions, which represents the frequency at which to generate separate invoices.
groupingPeriodOptions	Array of string	List of valid grouping period options. Currently the only option available is daily.

Grouping levels

There are two levels at which grouping can be performed:

• Invoice level specifies the criteria for grouping purchases on a single invoice.
• Invoice line level specifies how each invoice is then be subdivided.

Only optional grouping levels are included as options. Required grouping levels, such as currency and tax rate are set by default and so are not listed as possible options.

The structure for both of these sections is the same:

Field	Type	Description
selectedGroupByOptions		List of the chosen options which represents a subset of the available groupByOptions. An empty list represents that no additional parameters have been specified to group by.
groupByOptions		List of available options for each of the selectedGroupByOptions.

Payments

Field	Type	Description
syncPayments	boolean	Whether or not payments data is synchronized to accounting software.
accounts	Dictionary of AccountType to Account	Account to push to for each payment type.

Fees

Field	Type	Description
syncFees	boolean	Whether or not to synchronize fees data to the accounting software.
accounts	Dictionary of AccountType to Account	Account to push to for each fee type.

Account types

This is an enum of different types of nominal or bank accounts that are created and synchronized within the accounting software. Depending on which sales or payment types your system is creating, you must configure accounts within the accounting software for each of these data types.
Configure an existing account by selecting the account ID within the relevant section of the configuration.
Create new accounts by calling the New Account Endpoint with accountType set to the relevant enum value.

Name	Section
sales	Sales
gratuity	Sales
refund	Sales
cash	Payments
card	Payments
invoice	Payments
onlineCard	Payments
swish	Payments
vipps	Payments
mobile	Payments
storeCredit	Payments
paypal	Payments
custom	Payments
paymentFee	Fees
paymentFeeRefund	Fees
loan	Payments
loanFee	Fees
cashback	Payments
prePaid	Payments

Accounts

Field	Type	Description
labelText	string, read-only	Display name for this account.
descriptionText	string, read-only	Friendly description of the data pushed to this account.
selectedAccountId	string (Must be an id contained in accountOptions)	ID of the account in the accountancy package selected from the options that correspond to this account.
accountOptions	Array of Options, read-only	The list of available accounts. See AccountOptions